Posted Date : October 27,2020
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-38133
Government Authority located in Arizona; USA based organization looking for expert vendor for human resources software.
[A] Budget: Looking for Proposals
[B] Scope of Service:
Vendor needs to provide human resources software to replace our current method of processing human resource documents and managing the success of our staff.
- Applicant tracking via an automated system.
- Reports and dashboards to visualize the hiring process. The dashboard must be custom configurable based on employee and security access groups.
- Applicants who are successfully deemed as meeting minimum qualifications are referred to NPD for interviews and selection for hire.
- Ensure the applicant process is auditable and provides the necessary documentation to be legally defensible in grievance. The chosen software must identify their audit trail and historical information.
- Allows NPD to use an advertisement method to supplement the mandatory Navajo Nation Department of Personnel Management’s on‐line job vacancy announcement. This can be in the form of public on line sources or social media platforms.
- Allow NPD to communicate with applicants via a portal where applicants can monitor their application process and for NPD can communicate directly.
- Ensure all documents required for a favorable background and adjudication are part of the applicant file.
- New hires can begin their onboarding paperwork, processes and training.
- New hires can be provided a checklist of responsibilities.
- Allow NPD to create forms that are unique to the Navajo Nation and NPD.
- Ensure workflows are integrated into the system while leveraging electronic documents and storing/archiving of the entire lifecycle of the employee or potential employee.
- Allow NPD to offboard employees
- Leverage the process of automated distribution, submission, tracking and approval of HR forms.
- Processes should be initiated by the employee or automatic and alerts should be triggered based on ending dates for renewal or review (i.e. 5 year background, driving permit expiration, annual workplace sexual harassment training, yearly body camera policy review, yearly personal information sheet update, etc.)
- Allows NPD to perform annual, probationary, supervisory and other Employee Performance Evaluations using the Navajo Nation form. Must be an automated process.
- Allows NPD to provide continuous feedback and performance measurement of employees based on objectives outlined in the Position Classification Questionnaire and the Navajo Nation Personnel Policies Manual.
- Allows NPD to add confidential entries regularly on staff for use in annual EPEs.
- Allows the employee to acknowledge tasks, comments, reviews, etc.
- Creates a clear picture of employees needing development and additional training to optimize their success
- Allows NPD to centralize most of our training programs into a central location. Employees shall be tracked for their attendance, participation, completion, progress and assessment for impact on risk management and employee growth.
- Allows NPD to centralize employee records, salary, leave, time and attendance and other information critical to the individual folder of an employee.
- Ensures all personnel data is accessible from a single entry point.
- A time and attendance solution which is flexible for diverse shift patterns and rotation shifts.
- Employees to have their own accounts, with credentials, authentication and security.
- Employees must have user roles and controlling permissions to allow different levels of access of sensitive information.
- Support must include a kick off, work and paper flow process analysis, configuring of the system for the unique needs of NPD. The response should include a project management component, a training component and a custom configuration component.
- Support must include a method to test the functionality, security and experience of navigating the process.
- A training process must be built into the deployment of the system.
- Presents how the solution manages customer data based on security, availability, processing integrity, confidentiality and privacy (SOC 2 Certification).
- Presents how the solution enhances the security and privacy control for federal information systems and organizations. Identifies the process for selecting controls to protect organizational operations (including mission, functions, image, and reputation), organizational assets, individuals, other organizations, and the Nation from a diverse set of threats including hostile cyber attacks, natural disasters, structural failures, and human errors.
- At this time, a payroll solution is not desired. The central Navajo Nation payroll program has their preferred tangible process.
- At this time, a benefits solution is not desired. The central Navajo Nation benefits program has their preferred tangible process.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: November 12,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-38133
Government Authority located in Arizona; USA based organization looking for expert vendor for human resources software.
[A] Budget: Looking for Proposals
[B] Scope of Service:
Vendor needs to provide human resources software to replace our current method of processing human resource documents and managing the success of our staff.
- Applicant tracking via an automated system.
- Reports and dashboards to visualize the hiring process. The dashboard must be custom configurable based on employee and security access groups.
- Applicants who are successfully deemed as meeting minimum qualifications are referred to NPD for interviews and selection for hire.
- Ensure the applicant process is auditable and provides the necessary documentation to be legally defensible in grievance. The chosen software must identify their audit trail and historical information.
- Allows NPD to use an advertisement method to supplement the mandatory Navajo Nation Department of Personnel Management’s on‐line job vacancy announcement. This can be in the form of public on line sources or social media platforms.
- Allow NPD to communicate with applicants via a portal where applicants can monitor their application process and for NPD can communicate directly.
- Ensure all documents required for a favorable background and adjudication are part of the applicant file.
- New hires can begin their onboarding paperwork, processes and training.
- New hires can be provided a checklist of responsibilities.
- Allow NPD to create forms that are unique to the Navajo Nation and NPD.
- Ensure workflows are integrated into the system while leveraging electronic documents and storing/archiving of the entire lifecycle of the employee or potential employee.
- Allow NPD to offboard employees
- Leverage the process of automated distribution, submission, tracking and approval of HR forms.
- Processes should be initiated by the employee or automatic and alerts should be triggered based on ending dates for renewal or review (i.e. 5 year background, driving permit expiration, annual workplace sexual harassment training, yearly body camera policy review, yearly personal information sheet update, etc.)
- Allows NPD to perform annual, probationary, supervisory and other Employee Performance Evaluations using the Navajo Nation form. Must be an automated process.
- Allows NPD to provide continuous feedback and performance measurement of employees based on objectives outlined in the Position Classification Questionnaire and the Navajo Nation Personnel Policies Manual.
- Allows NPD to add confidential entries regularly on staff for use in annual EPEs.
- Allows the employee to acknowledge tasks, comments, reviews, etc.
- Creates a clear picture of employees needing development and additional training to optimize their success
- Allows NPD to centralize most of our training programs into a central location. Employees shall be tracked for their attendance, participation, completion, progress and assessment for impact on risk management and employee growth.
- Allows NPD to centralize employee records, salary, leave, time and attendance and other information critical to the individual folder of an employee.
- Ensures all personnel data is accessible from a single entry point.
- A time and attendance solution which is flexible for diverse shift patterns and rotation shifts.
- Employees to have their own accounts, with credentials, authentication and security.
- Employees must have user roles and controlling permissions to allow different levels of access of sensitive information.
- Support must include a kick off, work and paper flow process analysis, configuring of the system for the unique needs of NPD. The response should include a project management component, a training component and a custom configuration component.
- Support must include a method to test the functionality, security and experience of navigating the process.
- A training process must be built into the deployment of the system.
- Presents how the solution manages customer data based on security, availability, processing integrity, confidentiality and privacy (SOC 2 Certification).
- Presents how the solution enhances the security and privacy control for federal information systems and organizations. Identifies the process for selecting controls to protect organizational operations (including mission, functions, image, and reputation), organizational assets, individuals, other organizations, and the Nation from a diverse set of threats including hostile cyber attacks, natural disasters, structural failures, and human errors.
- At this time, a payroll solution is not desired. The central Navajo Nation payroll program has their preferred tangible process.
- At this time, a benefits solution is not desired. The central Navajo Nation benefits program has their preferred tangible process.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: November 12,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$